Executive Assistant

Williamsville, NY

Posted: 06/05/2024 Job Number: 27325204

Job Description

Executive Assistant - Williamsville, NY
Join a world-class medical specialty provider with state-of-the-art facilities and a record of high retention rates to provide administrative and secretarial support to the department chair.

You will be responsible for coordinating the chair's administrative, academic, clinical, and personal calendar with extensive interactions with physicians, nurses, residents, university, hospital, and university personnel while maintaining a high degree of discretion and confidentiality.

What You'll Be Doing:
  • Maintaining the chair's calendar including travel arrangements, speaking engagements, and conference attendance locally, nationally, and internationally.
  • You'll manage department meeting schedules, schedule VIP patients, and assist the clinical team with scheduling needs as needed.
  • You will handle correspondence and any academic, administrative, and personal files.
  • Maintain and update curriculum vitae and continuing medical education records.
  • Must be able to draft LOR's for medical students, residents, promotions for physicians, etc for the chair's approval.
  • Ensures that the chair's medical licenses and other documents, i.E. DEA, etc. Required to practice medicine and conduct research are updated on a timely basis.
  • Prepares appointments/reappointments for insurance and hospital memberships.
  • Serves as an administrative liaison on the endovascular neurosurgery service team.


What You'll Need for Success:
  • High school diploma or equivalent
  • 5+ years of administrative secretarial experience, ideally within an academic medical setting
  • Extensive knowledge of Microsoft Office products, Word, Excel, PowerPoint and Outlook.
  • Thorough understanding of medical office procedures
The base salary range for this role is $65, 000 to $80, 000. This base salary range represents the low and high end of the base salary range for this position. Actual base salary offered will vary based on various factors including but not limited to location, level, job-related knowledge, skills, experience, and performance.

Meet Your Recruiter

Peggy Koch
Vice President, National Recruiter

Peggy joined our staff in 2020 bringing 15 years of recruiting experience, and 20+ years of solid experience to the DCM team!  In addition to her degree in Marketing from SUNY Alfred State, she has a demonstrated history in successful placements in the areas of Marketing, Legal, Human Resources, Medical, Accounting/Finance and Engineering.  Peggy prides herself on working tirelessly to help clients and candidates alike find a great fit for their businesses and careers.  Taking her passion for recruitment outside of the workplace, Peggy has used her volunteer time to speak at local colleges to help student-candidates early on in their careers with critical skills for future success such as guidance on creating a solid resume, conducting a successful job search, and the all-important interview preparation.

 When not working hard recruiting, Peggy enjoys traveling and exploring new places, gardening, and baking.

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About Williamsville, NY

Looking to kickstart your career in the vibrant and growing area around Williamsville, New York? Dive into our job listings and discover the countless opportunities awaiting you in this charming region. Williamsville, located in Erie County, offers a perfect blend of small-town charm and big-city amenities. Known for its picturesque Main Street lined with boutique shops and delicious eateries, as well as its close proximity to iconic Buffalo attractions like the Buffalo Zoo and the Albright-Knox Art Gallery, this area truly has something for everyone. Embrace the thriving arts scene, catch a show at the historic Shea's Performing Arts Center, or cheer on the Buffalo Bills at the Highmark Stadium. Explore the nearby green spaces such as Glen Falls Park or take a stroll along Ellicott Creek. Join us in Williamsville and take the next step in your career journey today!