Executive Assistant
Job Description
Executive Assistant, International Law Firm, located in Williamsville, NY
General Responsibilities
Appointment Management: Oversee the owner's active appointment calendar to optimize her efficiency. This includes booking appointments, coordinating trainings, and managing meeting invitations.
Document Preparation: Ensure meticulous attention to detail while preparing documents and correspondence, including vendor proposals, RFPs, draft emails, and letters.
Logistics Coordination: Organize logistics for special projects, meetings, and training activities. This includes arranging travel, group reservations, transportation, and amenities.
Special Projects Support: Assist the owner with her special projects and workplans, providing both creative and administrative support.
Administrative Duties: Perform various administrative tasks, such as organizing office and home office files, managing receipts, handling inquiries, mailings, and deliveries, and executing personal errands.
Research and Procurement: Conduct research and purchase specific products and gifts for clients and employees. Prepare and send gifts as needed.
Project Management: Manage various projects in the owner's professional and personal life, including the creation of presentation materials using PowerPoint, Canva, and other tools.
Daily Responsibilities
Calendar Management: Print the owner's daily calendar, ensuring all appointments are confirmed and include necessary details such as phone numbers and Zoom links.
Meeting Reminders: Provide with a 10-minute reminder before any scheduled call or meeting.
Job Requirements
Additional Information
Meet Your Recruiter
Peggy Koch
Vice President, National Recruiter
Peggy joined our staff in 2020 bringing 15 years of recruiting experience, and 20+ years of solid experience to the DCM team! In addition to her degree in Marketing from SUNY Alfred State, she has a demonstrated history in successful placements in the areas of Marketing, Legal, Human Resources, Medical, Accounting/Finance and Engineering. Peggy prides herself on working tirelessly to help clients and candidates alike find a great fit for their businesses and careers. Taking her passion for recruitment outside of the workplace, Peggy has used her volunteer time to speak at local colleges to help student-candidates early on in their careers with critical skills for future success such as guidance on creating a solid resume, conducting a successful job search, and the all-important interview preparation.
When not working hard recruiting, Peggy enjoys traveling and exploring new places, gardening, and baking.