Director of Administration

Buffalo, NY

Posted: 07/12/2024 Industry: Administrative Job Number: 27292877

Job Description

With your extensive management experience, you’ll play a critical role in a Buffalo-based law firm overseeing facilities, records, real estate, and procurement including oversight of employees, contractors, and outsourced positions.

Reporting to the COO, you’ll work on important projects and change initiatives, while working collaboratively with key team members and the management team.


What You’ll Be Doing:

You’ll oversee operations for 8 offices across the East Coast including managing personnel, records, and various back-office functions. Additionally, you’ll be responsible for managed service vendor relationships firm-wide.

You will be heavily involved in changes in office locations, lease renewals, or changes in space needs including managing relationships with any third parties involved in these projects including architect or design professionals.

Lead the oversight and management of service vendors under contract including property management, office supplies, maintenance, records management, utilities, consultants, insurance brokers, etc.

Partnering closely with the COO, you’ll play a key role in projects to increase firm efficiency including workflow changes, process improvements, policy changes, political changes, etc.

Work closely with executive leadership to position the firm to meet the growth goal of increasing firm size by 20% in the next 2-3 years.

You’ll be tasked with meeting budgets in the areas of responsibility of this position.


What You’ll Need for Success:  

  • 15+ years of management experience, including managing many employees.
  • Bachelors degree in Human Resources, Business Administration, or related field required. Masters degree preferred.
  • Demonstrated knowledge of organizational workflow, processes, change management, and project management
  • Ability to commute to Buffalo office 5 days per week.


The base salary range for this role is $100, 000 to $125, 000. This base salary range represents the low and high end of the base salary range for this position. Actual base salary offered will vary based on various factors including but not limited to location, level, job-related knowledge, skills, experience, and performance.

Meet Your Recruiter

Peggy Koch
Vice President, National Recruiter

Peggy joined our staff in 2020 bringing 15 years of recruiting experience, and 20+ years of solid experience to the DCM team!  In addition to her degree in Marketing from SUNY Alfred State, she has a demonstrated history in successful placements in the areas of Marketing, Legal, Human Resources, Medical, Accounting/Finance and Engineering.  Peggy prides herself on working tirelessly to help clients and candidates alike find a great fit for their businesses and careers.  Taking her passion for recruitment outside of the workplace, Peggy has used her volunteer time to speak at local colleges to help student-candidates early on in their careers with critical skills for future success such as guidance on creating a solid resume, conducting a successful job search, and the all-important interview preparation.

 When not working hard recruiting, Peggy enjoys traveling and exploring new places, gardening, and baking.

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About Buffalo, NY

Discover your next career opportunity in the vibrant city of Buffalo, New York! Unlock growth and success in the 'Queen City' as you explore our job listings. Buffalo boasts a diverse job market, with industries ranging from healthcare to technology, offering endless possibilities for career advancement. Immerse yourself in the rich culture and history of Buffalo, home to iconic landmarks like Niagara Falls, the Albright-Knox Art Gallery, Shea's Performing Arts Center, and the Buffalo Bills and Buffalo Sabres. Indulge in the famous Buffalo wings, while enjoying the charming neighborhoods and picturesque waterfront. Join us in seizing the exciting career prospects Buffalo has to offer!